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On this page:
- Create a recording
- Access your recordings
- Local recordings
Overview
At Indiana University, you can record your Zoom meetings and either save the recordings to a local storage device, or save them to the cloud using Kaltura. See below for information about creating and storing recordings of Zoom meetings.
If you want to record a Zoom meeting that uses breakout rooms, see Record a Zoom breakout room.
Zoom Health accounts do not allow cloud recordings. If you use a Zoom Health account, you can record Zoom meetings locally to your workstation. Once your recording is complete, follow HIPAA best practices for storing any recording that contains protected health information (PHI). Due to the upcoming Box retirement, creation of new Box Group Accounts, Box Organizational Accounts, Box Health Data Accounts, and Box Entrusted Data Accounts has been discontinued. To request a new institutional storage account, fill out the Storage @ IU Institutional storage request form. This UITS system or service meets certain requirements established in the HIPAA Security Rule thereby enabling its use for work involving data that contain protected health information (PHI). However, using this system or service does not fulfill your legal responsibilities for protecting the privacy and security of data that contain PHI. You may use this system or service for work involving data that contain PHI only if you institute additional administrative, physical, and technical safeguards that complement those UITS already has in place.
At Indiana University, never store files containing sensitive institutional data, especially protected health information (PHI) regulated by the Health Insurance Portability and Accountability Act of 1996 (HIPAA), on your desktop workstation, laptop, USB flash drive, tablet, smartphone, or other mobile device unless the files are properly encrypted on the device, and your senior executive officer or the IU Institutional Review Board (IRB) has given prior written approval. Because PHI must remain encrypted at rest, make sure you are using full-disk encryption on any device that has research data containing PHI on it. If you are not sure, ask your department or school IT Pro for help.
For guidance on division of responsibility when using a UITS system approved for PHI, see Shared responsibility model for securing PHI on UITS systems.
Who can record meetings
By default, only the meeting host can record a Zoom meeting. However, the host can allow specific users to record the meeting through the Manage Participants panel.
Create a recording
From a desktop computer
To create a recording of a Zoom meeting:
- Enter the Zoom meeting room.
- Click Record and select either Record on this Computer or Record to the Cloud.Controls to pause or stop the recording will appear in the menu bar at the bottom of the meeting room:Cloud recording requires a Kaltura account. If you don't have an account, to create one before making your first cloud recording, go to kaltura.iu.edu and log in. Your account will be created during the login process.
- When you are finished recording, click Stop Recording. If you forget to do this, the recording will end when you exit the meeting room.
- Once your meeting has ended, it will need to be processed in Zoom before it can be transferred to Kaltura. Depending on the length of the meeting, this may take some time. To check the status of your recording, log into zoom.iu.edu and click Recordings in the navigation menu.
- Zoom does not store your recordings long term, but only long enough to process and transfer them to Kaltura. All cloud recordings are eventually automatically deleted from Zoom.
- Depending on your personal settings, cloud recordings use either'Gallery' or 'Active Speaker' views. To review or change these settings, loginto zoom.iu.edu and go to Meeting Settings > Recording > Cloudrecording.
From a videoconferencing room system
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Videoconferencing room systems (such as Cisco or Tandberg) are unable to initiate local recordings. To make a local recording, the host must join separately from a Windows or Mac computer running the Zoom client software.
However, you can initiate a cloud (Kaltura) recording from a room system. To get started:
- Log into zoom.iu.edu.
- At the top left, click Profile.
- Find the 'Host Key' line and click Show. Record or memorize this number.
- At the top left, click Meeting Settings.
- Find the 'Recording' section and click Edit.
- Check the box for Cloud recording.
- Click Save Changes.
Once these settings are enabled, join your Zoom Meeting normally from the room system (see Connect to Zoom from a videoconferencing room). After joining, use the room system's handheld remote or touch panel to enter the commands below. On some room systems, you may need to press the pound key (#) before entering the commands.
- Press 1 (to open the command menu).
- Press 5 (to initiate the recording).
- Enter your host key from step 3 above.
- Press the pound key (#).
You should now see the red recording indicator at the top left of your Zoom meeting. To end the recording, hang up or press 1 and 5 again.
From a mobile device
You cannot use a mobile device to initiate a local recording of a Zoom meeting. However, you can initiate a cloud (Kaltura) recording from a mobile device; for instructions, see Recording on iOS/Android.
Access your recordings
Local recordings
When you record Zoom meetings locally, each meeting recording is saved on your desktop device to its own folder labeled with the date, time, and meeting name. By default, these folders are inside the
Zoom
folder, located inside the Documents
folder on Windows, macOS, and Linux. For more about accessing your local recordings and changing the recording location, see Local Recording.Recording file types
Meeting recordings consist of raw Zoom files, converted video files, and plain text chat logs; the chat recording and main meeting recording are separate. The easiest way to ensure that all parts of the meeting are backed up is to back up the recording folder itself.
Meeting recordings are converted from raw Zoom files to MP4 video files automatically. To manually convert a recording, double-click the file named
double_click_to_convert_01.zoom
, and the Zoom client will convert the file to MP4 video.Back up local recordings
UITS recommends backing up recordings stored on your local computer to one of IU's file storage systems. You can also upload the converted MP4 video file to Kaltura. This is very convenient for sharing, but will not preserve the chat transcript.
Cloud recordings
To access cloud recordings, see Access and share Zoom recordings in Kaltura.
The global coronavirus pandemic has impacted people’s work and study style a lot. For safety, people have to work or study at home. In such a situation, Zoom meeting has played an important role to ensure the smooth communication between colleagues, or between teachers and students.
When you attend a Zoom meeting, especially one lasts for long, it’d be wise to record the Zoom meeting for further reference in case that you forget any details. However, a participant cannot record the Zoom meeting with the default recording feature of Zoom, if the meeting host didn’t give him/her the permission. To do a favor in such a case, here in this post we will share the tips about how to record Zoom meeting without permission on computer or mobile phones.
Part 1: How to Record Zoom Meeting without Permission on Computer
What if you want to record Zoom meeting without permission? Is it possible to record Zoom meeting without notice? Well, the answer is 'Yes'. You can use Apeaksoft Screen Recorder to secretly record HD Zoom conference effortlessly. Furthermore, there are many screen recording features you can get.
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Record GoToMeeting, Zoom meeting, etc. with audio in high quality without the host's permission.
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Step 1Launch Screen RecorderFree download and install Apeaksoft Screen Recorder on your Windows or Mac computer.
Launch the Zoom recorder software. To record Zoom meeting, choose 'Video Recorder' on the main interface.
Step 2Set the input audio source
Draw the screen area to record freely. It is able to record full screen or custom region of Zoom meeting here. Then turn on both 'System Sound' and 'Microphone' options. You can adjust the volume slider below.
Step 3Manage output settingsThe default output video format is MP4. If you want to save the recorded Zoom meeting video to other formats, you can click 'More settings' option on the top right corner of the window.
Locate 'Output' section to select your target output video format, video quality, frame rate and other preferences. Later, choose 'OK' to exit the window.
Step 4Start to record Zoom meeting with audio without permissionNow click 'REC' icon to start Zoom meeting recording secretly. This Screen Recorder allows users to pause, restart and stop screen recording with no time limitation.
When the process finishes, you will get a preview window. Choose 'Save' and then click 'Next' to move on.
At last, you can save the video to computer or share it to YouTube easily.
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You may also want to know: How to record Google Hangouts video and audio in high quality
Part 2: Easy Steps to Record Zoom Meeting with Permission on Computer
It would be very easy to record a Zoom meeting with the host's permission.
When you start the Zoom meeting, you can head to the Control bar directly. There is a 'Record' icon at the bottom of the screen. Therefore, you can click this icon to start recording Zoom meeting immediately.
Download qq for macbook. Later, when you want to stop Zoom recording, you can click 'Stop Recording' in the same place on Control bar.
The recorded Zoom meeting will be saved as MP4 format. You can go the default Zoom destination folder to get your export video.
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Part 3: Record Zoom Meeting without Permission on iPhone - No Need Third Party App
It'd be much easier to record a Zoom meeting without permission for iPhone, iPad and iPod Touch users. You do not need to install a third-party Zoom recorder app, just update to iOS 11, then you can record Zoom meeting without notice on iPhone by the default iOS screen recording feature.
Step 1Enable iOS screen recordingPower on your iOS device. Mac os sierra rom 1 download. Open 'Settings' app. Choose 'Control Center' in the list. Then select 'Customize Controls' option.
Hit the green add icon before 'Screen Recording'. Choose 'Back' button and turn on “Access Within Apps”.
Step 2Record a Zoom meeting on iPhoneOpen Zoom app on your iPhone to attend a Zoom meeting as usual. When the Zoom meeting starts, swipe up from the bottom of the screen. Click 'Record' icon from the 'Control Center'.
After the countdown, it will start to record Zoom meeting on iPhone. When you want to stop recording, just swipe down to click 'Stop Recording' icon.
Users who is running iOS version before 11, you need to download iPhone screen recorders to record Zoom meeting on your iPhone.
Part 4: How to Enable Zoom Cloud Recording on Android
To start with, you need to make a cloud recording add-on subscription plan.
In addition, make sure you are using Zoom recorder client version 3.5 or later on your Android phone or tablet.
Well, do not forget to enable the account admin in the 'Account Management'. With all those preparations, you can record Zoom meeting on Android with ease.
Step 1Enable Zoom cloud recording feature on AndroidRun Zoom apk on your Android. Start a Zoom meeting. Tap the meeting screen, you can get the menu bar at the bottom.
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Click 'Participants' option. Later, choose “Record” below to start recording a Zoom meeting on Android.
Step 2Start Zoom cloud recording on AndroidWhen you want to end the Zoom recording, tap the Android screen. Choose 'Stop recording' to end the process.
If you want to view the recorded video, you can head to 'My Recording' in the Zoom application.
Well, you may also see 'Process Recording' when the meeting is under converting.
After above operations, you can convert or edit a Zoom recording file for further usages.
Wanna apply effects during Zoom screen recording at the same time? Just free download Apeaksoft Screen Recorder to record, edit and convert Zoom recording for a try.
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FAQs about Recording Zoom Meeting without Host Permission
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1. Why can’t I record my Zoom meeting?
That’s because the meeting host does not give you the permission to record the Zoom meeting. You can asks the host to give you the permission, alternatively, you can use a third-party recording tool to record the Zoom meeting without permission.
2. Does Zoom alert someone if I record the meeting without permission?
If you record a Zoom meeting with a third-party recording tool, like Apeaksoft Screen Recorder recommended above, the meeting host will not receive any alert.
3. Does Zoom record meetings secretly?
Zoom will notify all the participants when a host chooses to record a Zoom meeting. But if someone record the Zoom meeting without the host’s permission, there is a large possibility that Zoom cannot detect it and notify other participants.
That's all for how to record Zoom meeting without permission on desktop or smart phones. Please share this article to more people if it works.